Do you want to use an archive but have never done so before?
There are many reasons why you may want to use and archive but using one for the first time can feel intimidating.
We asked staff from archives across Wales for some top tips for visiting an archive for the first time, here are some of their answers:
- Make use of digital collections
Using digital collections as Charlotte McCarthy suggests can help you to familiarise yourself with the process of using archives before you’re faced with the physical items. (Not least getting used to the handwriting!)
- Plan and Prepare
Getting your research done beforehand and having a clear objective will help maximise your time with at the archives. You don’t want to spend time when you have access to the archives doing research that could have been done already.
- Explore online catalogues
Look at online catalogues to identify items of interest and streamline your research. Make use of websites that search multiple archive repositories at a time, such as Archives Hub to find where collections relevant to your research are.
- Contact the Archive before you visit
Reaching out to the archive you’d like to visit is a great first step. Finding out what processes you need to follow when using their archives can save you worry in the future.
Also make sure to book ahead. For most archives, if not all, you cannot just turn up on the day and expect to see what you’d like. If you book ahead, you’ll have your slot secured, and the archivist may even be able to suggest items based on your interests.
It’s also worth checking if you will need to bring any paperwork with you on the day, such as ID.
- Use a pencil, not a pen
Archival materials are sensitive, it’s important to avoid using ink to prevent potential damage.
- Bring a laptop
Laptops are allowed in archives, they’re handy for research and typing up notes.
- Ask for help if you need it
If handling archives is unfamiliar to you, ask for guidance. Archivists will be happy to help you preserve the items in their care through careful handling.
Archive staff are knowledgeable, and as both Kevin Plant and Sara Huws say, they enjoy helping you with your research!
- Take breaks
Take breaks to maintain focus, time to think through things is an important part of research. Plus use the break time to get a drink because you won’t be able to have them near the archives.
- Take your time, be patient, and manage expectations
Patience is crucial for effective research. It may take some time to find the piece of information you’re searching for. Deciphering old handwriting takes time too.
Reading archival items takes time and effort, don’t overload yourself. You will probably take longer to go through items than you may think. Struggling with handwriting, context, writing notes, could all slow you down, but as Helen Palmer states there’s something great about deciphering primary sources!
- Have fun and enjoy the process
As Andrew Dulley has said archives weren’t designed for researchers to find information, they were designed to record information for business or personal use. This can make them difficult to use at first but stay at it, enjoy the journey of discovery. Researching and finding hidden bits of information is immensely satisfying.
- Accept limitations of archives
Tips like the one from Annwen has given us can help you find elusive records that otherwise would remain hidden. However, it is also important to remember some information will be impossible to find, accept what you can’t find and move forward with what you can.
Conclusion
In conclusion, embarking on archival research may seem daunting but with careful planning, patience and an inquisitive outlook you can find some real treasures within historical collections. Enjoy the process and embrace the satisfaction that comes from uncovering valuable insights from the past.
Happy Researching!